A simple VAT record-keeping checklist for SA small businesses

VAT problems are rarely about the calculation — they are about missing documents. If you cannot show the tax invoice behind an input VAT claim, the claim is at risk.

Keep: valid tax invoices with supplier VAT numbers, proof of payment, credit notes, and your own issued invoices in sequence.

In Profyn, every expense and purchase is linked to its uploaded document, VAT is applied at 15% per line, and output and input VAT totals are reported per period.

At period end, share a secure, time-limited link with your accountant instead of emailing a folder of photos.