Know where your money goes

Most expense problems are not big purchases. They are the small, regular ones nobody looks at: the R850 subscription still running, the fuel that quietly doubled, the supplier who raised prices 12% and never mentioned it.

Categorising expenses is what makes those visible.

When every cost is one long list, you cannot compare anything. Was marketing worth it? Is delivery eating the margin? There is no answer, only a total.

Cash purchases make it worse. If a R400 hardware run never gets recorded, your profit looks better than it is and your tax deduction disappears.

Categories turn spending into questions you can act on. If stock is 42% of turnover this month and was 34% last month, something changed — supplier pricing, wastage, or theft.

Categorised, documented expenses are also what make input VAT claims and income tax deductions defensible.

In Profyn every expense carries a category, a date, an amount, a VAT value and the document behind it. Capture takes seconds: photograph the slip, confirm what QuickSnap AI read, save.

The dashboard then shows spending by category for the period, so you compare months instead of guessing.